Cataloging

toc

**Cataloging NEW Books**
To begin, from under the “More” menu in Koha, select “Cataloging”

> > //* If there is no sales barcode to scan, check to see if an ISBN is written out, then enter that (without any dashes) and click “Search. If there is no ISBN, set the book aside in a separate stack with a note “No ISBN” and move on to the next book.// > > //* If it does not match, click __**Try another search**__ and try again, just to make sure. If it really doesn't match, set the book in a separate stack with a note “Couldn't be found in Z39.50 search” and move on to the next book.// > > //__Exception!__ If there is a letter X at the end of the ISBN, do not delete it.// ||
 * 1) Click the button __**Z39.50 search**__
 * 1) In the window that pops up, click inside the ISBN field. Scan the //**sales barcode**// number (as opposed to the MVS/library barcode number) into this field.
 * 1) A title should pop up which should match the title and author of the book you are entering. If so, click “Import” (on the far right)
 * 1) The __**Add MARC record**__ page should automatically be displayed. Fill in fields as follows:
 * **Tab** || **Field** || **Instructions** ||
 * 0 || 003 || Click inside the empty field. It will automatically fill in with “OhDaMVS” ||
 * 0 || 020 || International Standard Book Number: delete any text that is not numerical, for example, a space, a colon, or “(lib. bdg.)”
 * 0 || 082a

082-2, 082b || Enter the call number/letters written on the processing slip.

For non-fiction books the call number is entered as [numbers & decimal first, followed by a space, followed by the first three letters of the author's name in all caps]
 * 1) .# XXX

For fiction books, the call letters will be typed in all caps, with a single space between FIC and the following 3 letters, or PIC and the following 3 letters.

Delete anything in the Edition number or Item number fields. Leave blank. || If information is already present, leave it (as long as it's not drastically different). ||
 * 5 || 521 || Under "Target Audience Note" type the ages or grades as written on the processing slip.
 * 9 || 942c || Select the appropriate Koha Item Type (Non-Fiction, Fiction, Picture, Biography, etc.) as indicated on the processing slip. ||
 * 9 || 955 || Delete any information in any field under 955 (Copy-Level Information). All 955 fields should be blank. ||
 * ||  || **Then click “Save” at the top of the page.** ||

> [numbers & decimal first, followed by a space, followed by the first three letters of the author's name in all caps] ||
 * 1) On the __**Add item**__ page, fill in the fields as follows:
 * 8- Collection Code || Choose the name of the section in which the book will be shelved ||
 * a - Permanent location || Select "New MVS Library" ||
 * b - Current location || Select "New MVS Library" ||
 * c - Shelving location || Select the general area of the library where the section (from Collection Code) is physically located ||
 * d – Date acquired || Click inside this field. Today's date will automatically be filled in. ||
 * o – Full call number || Double check to make sure the call number is formatted correctly.
 * p – Barcode || When you click inside the field, it will be automatically filled in with a barcode number. ||
 * v - Cost, replacement price || Enter list price (from processing slip or sales barcode) ||
 * Y – Koha item type || This field should be automatically filled in with the general item type you entered in the 942c field of the MARC record ||
 * || **Then click “Add item” at the bottom of the page.** ||


 * 1) Write the newly assigned barcode number on the processing slip.
 * 2) Put the book in your “done” stack, and move on to the next book by clicking “Cataloging” at the top of the page. Then start over!

Once these are done, please print barcode and spine labels as appropriate for each of these books. (See instructions for Printing Material Labels.)

**Cataloging pre-labled books**
*** THIS SECTION NEEDS UPDATED TO REFLECT NEW LIBRARY** * This is the process you will follow when a book in our collection shows up as "not found in catalog." In this case, it will need to be cataloged with information that matches the barcode label and call number already attached to it.

To begin, from under the “More” menu in Koha, select “Cataloging”

> > //* If there is no sales barcode to scan, check to see if an ISBN is written out, then enter that (without any dashes) and click “Search. If there is no ISBN, set the book aside in a separate stack with a note “No ISBN” and move on to the next book.// > > //* If it does not match, click __**Try another search**__ and try again, just to make sure. If it really doesn't match, set the book in a separate stack with a note “Couldn't be found in Z39.50 search” and move on to the next book.// > > //__Exception!__ If there is a letter X at the end of the ISBN, do not delete it.// Next to where it says “International Standard Book Number,” click the little card-like icon which says “Repeat this tag” when you hover over it. This will create a second 020 field. Click inside this second 020a field, and scan the //**sales barcode**//. ||
 * 1) Click the button __**Z39.50 search**__
 * 1) In the window that pops up, click inside the ISBN field. Scan the //**sales barcode**// number (as opposed to the MVS barcode number) into this field.
 * 1) A title should pop up which should match the title and author of the book you are entering. If so, click “Import” (on the far right)
 * 1) The __**Add MARC record**__page should automatically be displayed. Fill in fields as follows:
 * **Tab** || **Field** || **Instructions** ||
 * 0 || 003 || Click inside the empty field. It will automatically fill in with “OhDaMVS” ||
 * 0 || 020 || International Standard Book Number: delete any text that is not numerical, for example, a space, a colon, or “(lib. bdg.)”
 * If there is a sales barcode:**
 * 0 || 082a

082-2, 082b || Make the Classification number match the book's spine label. Separate numbers from letters with a space. Letters in ALL CAPS.

Delete anything in the Edition number or Item number fields. Leave blank. ||
 * 1-8 ||  || Just click on each tab to do a quick scan of the information. Make sure that it makes sense with the book you are cataloging. If you have any questions/concerns about any, use the notepad to write down the title, call number, and MVS barcode number and your notes/questions. ||
 * 9 || 942c || Select “Non Fiction” as the Koha Item Type ||
 * 9 || 955 || Delete any information in any field under 955 (Copy-Level Information). All 955 fields should be blank. ||
 * ||  || **Then click “Save” at the top of the page.** ||

> Then scan the //**MVS barcode**// number on the book into that field. ||
 * 1) On the __**Add item**__ page, fill in the fields as follows:
 * d – Date acquired || Click inside this field. Today's date will automatically be filled in. ||
 * o – Full call number || Double check to make sure the call number matches exactly with what is on the spine label. If not, correct this field to match the spine label, separating letters and numbers with a single space. ||
 * p – Barcode || When you click inside the field, it will be automatically filled in with a barcode number. **DELETE THIS NUMBER**.
 * Y – Koha item type || Double check to make sure the item type is listed as “Non Fiction.” ||
 * || **Then click “Add item” at the bottom of the page.** ||


 * 1) Put the book in your “done” stack, and move on to the next book by clicking “Cataloging” at the top of the page. Then start over!